ࡱ> /10 bjbj 1( cccccwwww $w)(((((((*o-@(c(cc(cc(('|(v!yw((J((0)r(--$(-c( (()- ): Digital Repository Service Recommendation Kenneth Sherwood & Christopher Clouser (Co-Conveners). Chris Bennett, Glenn Himes, Joann Janosko, James Lenze (Fall2009-), Eleanor Mannika, Pankaj, Harrison Wick (-Summer2009). Digital Repository What is a digital repository? - A digital repository (DR) serves as flexible and secure, long-term archive tool for the scholarly, creative, and documentary production of a group, department, or institution. Needs and practices may vary across the disciplines, but typical collections include theses and dissertations, scholarly article pre-prints or post-prints, conference presentations, teaching objects, and other creative or research products. The DR permits storage of holdings of digital objects in any format (text, audio, video, images, data, etc.), in collections defined by the ɫӰ user-communities, for internal usage and/or external presentation. Need and Benefits ɫӰ currently lacks a university-wide service for secure, long-term storage of digital objects. As a consequence, different university constituencies have no storage provision or use multiple, ad-hoc systems, creating problems preservation, access, and migration bringing the inevitable risk of data loss and making it impossible to provide a full, efficient service that preserves materials and controls access. What are the institutional benefits? An ɫӰ-branded DR benefits the university in its stewardship of materials of public interest. It enhances ɫӰ's research profile, when, for instance, faculty and student research is showcased and made accessible to scholars and the public. It fosters alumni loyalty and aids community outreach when materials of broad interest alumni, such as yearbooks and student newspapers, are made available. What are the faculty research benefits? The archival storage function of the DR helps preserve and safeguard the products of faculty research, maintaining the producer's intellectual property and enabling control over access; and it can be adopted as a collaboration tool during the research process. Additional benefits include database indexed searching, which increases the frequency of citation, technical assistance in preparing materials, and professional quality presentation. What are the teaching and student learning benefits? Through faculty and student scholarship collections (such as electronic theses and dissertations), the DR gives students open access to the research output of ɫӰ. As the university pursues distance and digital-enhanced curricula, a DR could also be used as the default storage area for digital learning objects, integrated with a learning management system (such as Moodle), a future LMS, or learning tools yet to be envisioned. ACPAC Recommends The creation and support of a university-wide, institutional repository using Fedora Commons; An IT service project be initiated to implement Fedora Commons, configuring it in consultation with the ACPAC DR Action Team; The development of a service plan for ingest, collection coordination, and access control by the library, in consultation with the ACPAC DR Action Team. Process Overview Primary Criteria user management tools; access control; standards compliance and archival persistence; flexible configuration, adaptability, and scalability Process Overview Needs Assessment (Nov 2007) Where is ɫӰ in terms of the fundamental questions: What purpose(s) will an ɫӰ DR serve? What is the demand? What should it contain? What groups will participate? Scope of materials and users: a.) Student Scholarship: ETDs b.) Faculty/Staff Scholarship: faculty pre-prints, post-prints, and proceedings c.) Teaching: syllabi, exhibits, media objects, and other materials of note d.) ɫӰ History: institutional documents of note, such as yearbooks, event programs, student newspaper, etc. e.) Special collections Study of available DR software: Developed feature matrix Individually researched 6 digital repository solutions; looking at documentation and public sites: Fedora, DSpace, ContentDM, Eprints, Greenspace, Be-Press (Spring 2008) Reviewed findings as a group; determining four candidates were not appropriate for further consideration. Fuller study of Final Candidates Recommended D-space and Fedora Commons for testing to suit ɫӰ needs; Test installations of D-Space and Fedora Commons requested (Nov 2008) Evaluation of user experience; D-space testing installation made available (Jan 2009) Fedora/Muradora testing installation made available (June 2009) Review of testing (Sept. 2009) Final issues: verify granular permissions and workflow management Final Use Evaluations Fedora Commons and D-Space General Usability Criteria: visually pleasing and organized or configurable front-do configurable workspace Ease of submitting, tagging, and uploading items. 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